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Fleet & Equipment Management

This section covers the management of physical assets including bins, trucks, and maintenance service providers that are essential for waste collection operations.

Bins Management​

Purpose: Configure bin sizes, capacities, pricing, and inventory levels.

Bins Management

Key Features​

  • Availability Period Filter: Set date ranges to view bin availability for order scheduling
  • Inventory Tracking: Monitor total stock, available bins, depot quantities, committed and in-use bins
  • Pricing Configuration: Set base prices per bin size
  • Capacity Management: Define bin capacities in cubic meters (m³)

Managing Bins​

  1. View Current Bins: The main grid displays all configured bin sizes with their status
  2. Create New Bin Size: Click the "CREATE" button to add a new bin configuration
  3. Edit Existing Bins: Use the edit action (pencil icon) to modify bin details
  4. Filter by Date: Adjust the date range to see availability for specific periods

Create Bin Form

Create/Edit Bin Fields​

  • Name: Descriptive name for the bin size (e.g., "3m", "5m")
  • Description: Additional details about the bin
  • Base Price: Default rental price in dollars
  • Capacity: Volume capacity in cubic meters
  • Stock: Total number of bins of this size in inventory
  • Display Order: Sort order for displaying in lists

Bin Availability Tracking​

The system provides real-time visibility into bin inventory status:

  • Total Stock: Complete inventory count for each bin size
  • Available: Bins ready for new orders
  • At Depot: Bins currently stored at depot locations
  • Committed: Bins allocated to scheduled orders
  • In Use: Bins currently deployed at customer sites

Trucks Management​

Purpose: Manage your vehicle fleet including maintenance schedules and capacity tracking.

Trucks Management

Key Features​

  • Fleet Overview: View all trucks with registration details
  • Load Capacity: Track maximum load capacity for route planning
  • Maintenance Tracking: Monitor next scheduled maintenance and odometer readings
  • Insurance Management: Track insurance expiry dates
  • Active Status: Enable/disable trucks for scheduling

Truck Information Tracked​

  • Registration: Vehicle registration number
  • Description: Vehicle make/model and identifier
  • Load Capacity: Maximum load weight in tons
  • Active Status: Whether the truck is available for scheduling
  • Odometer: Current mileage reading
  • Next Maintenance: Scheduled maintenance date
  • Insurance Expiry: Insurance policy expiration date
  • Next Service At: Mileage for next scheduled service

Fleet Management Workflows​

Adding New Trucks​

  1. Vehicle Registration: Enter complete registration and identification details
  2. Capacity Specification: Define load capacity and operational limits
  3. Insurance Setup: Record insurance details and expiry dates
  4. Maintenance Scheduling: Set initial maintenance schedule based on manufacturer recommendations
  5. Driver Assignment: Link trucks to qualified drivers

Maintenance Management​

  • Preventive Maintenance: Schedule regular service based on mileage and time intervals
  • Maintenance Alerts: System notifications for upcoming service requirements
  • Service History: Track all maintenance activities and costs
  • Insurance Monitoring: Automatic alerts for expiring insurance policies

Maintenance Companies​

Purpose: Manage external maintenance service providers for your fleet and equipment.

Maintenance Companies

Key Features​

  • Service Provider Database: Maintain contact information for maintenance companies
  • Service History: Track which companies handle specific maintenance tasks
  • Contact Management: Store phone numbers, addresses, and emergency contacts
  • Specialization Tracking: Note which companies handle specific equipment types

Service Provider Information​

  • Company Details: Name, address, and primary contact information
  • Services Offered: List of maintenance services provided
  • Specializations: Equipment types and brands serviced
  • Response Times: Average response times for different service types
  • Pricing Structure: Standard rates and emergency service costs
  • Quality Ratings: Performance ratings and customer satisfaction scores